Bid Postings

Commercial Infared or Lava Rock Sauna for the Harrisonville Community Center

REQUEST FOR BIDS

Parks and Recreation Department

City of Harrisonville, Missouri

P&R -2020-01

The City of Harrisonville, Missouri, invites interested vendors to submit a signed bid for the product and services as described herein.

Bids must be received by the Parks and Recreation Directors Office, 2400 Jefferson Parkway, P.O. Box 367, Harrisonville, Missouri, 64701, marked “P&R-2020-02 Custom Infared or Lava Rock Free Standing Sauna”, no later than 12:00 p.m., on Wednesday, April 8, 2020.

For information contact: Chris Deal, Parks and Recreation Director – Telephone: (816) 380-8985 FAX Number: (816) 380-8987 

SUMMARY OF REQUEST

The Project consists of a qualified Vendor (company) to provide and deliver a Custom Infrared or Lava Rock “Free Standing” Sauna.   If installation is provided this would be an alternate bid price for the Vendor to provide for this service. The Sauna is expected to be built out of traditional “sauna wood” material (Varied product proposals accepted).

The intent of this facility addition is to provide a high quality, cost effective, long life and ease of maintenance Infrared or Lava Rock Sauna for the Harrisonville Community Center.  

PROJECT DETAIL

•    The size of the Commercial Infrared or Lava Rock Free Standing Sauna will be “approximately” 8’5”-foot-wide by 7’5”-foot-long(depth) by 7’ or 8’ foot tall.      

•    This should be a FREE-STANDING SAUNA KIT, with full dimensions given for a built sauna.

•    6-person Sauna with 3 designed benches & 36-inch Glass Door (ADA), and one glass window preferred.  

•    Produce Sauna Electric Heat components enough to cover/heat the size of the Sauna (Infrared or Lava Rock heat). 

•    Provide the number of years commercial warranty. Floor prototypes considered with less warranty.

•    Capability to be left on for 15 plus hours, reset at fewer hours is acceptable. 

•    This Sauna will be placed in an Indoor Pool Area (Natatorium). A computer screen will be a problem with the moisture, so an alternate heat control component is requested. 

•    Electrical services to the Sauna will be provided by the owner (Harrisonville Parks & Recreation) 

General Conditions/Installation Responsibilities

1.    If installation of the Sauna is bid as an alternate, the installation of equipment is based upon normal work hours and access to the facilities during normal work hours (15 hour days) to be established by the City in consultation with the selected Vendor (company) and the Director of Parks and Recreation. Exceptions to this may be made on an as needed basis and as agreed upon with the Director of Parks and Recreation. 

2.    Coordination with facility operations and activities is essential.

3.    Vendor will receive, unload and uncrate the Equipment from Contractor freight forwarder. 

4.    If installation of the Sauna is not included in the bid, the Vendor must provide full instructions for Sauna Kit assembly, and it is preferred that a Consultant from the Vendor Company be “On Site” during the assembly of the unit, if Parks & Recreation staff have to assemble .    

BID SUBMISSION

1.    Provide the name of the Sauna Company for a bid kit, or the type of Sauna to be built if not a Sauna kit

2.    Provide experience and qualifications of the Vendor if installation is provided as an alternative with similar installation examples.

3.    Provide summary of all items requested in this bid under project detail. And illustrate how the bid specifications will be met in the bid proposal 

4.    A separate vendor bid to do installation only of a Sauna Kit is acceptable, as an alternate bid. 

Bid Evaluation

All responsive proposals will be evaluated for staff to choose “the best” bid for this project.  The City reserves the sole right to determine whether a Proposal is responsive and to waive any minor technicalities contained therein, to accept or reject, to add to or delete from, all Bid Proposals.

2020 STREET PROGRAM

Sealed proposals will be received by the City Clerk at City Hall, Harrisonville, Missouri, until 2 p.m. on Thursday, April 2, 2020, at which time, proposals for: 2020 Street Program will be publicly opened and read aloud. 

The work under this Contract consists of the following two components:

1. Mill and Overlay

2. Microsurfacing

Bidders can provide unit price bids on either, or both sections of the work. The Contractor shall provide the labor, materials, and equipment necessary for cold plane milling and removal, hot mix overlay, and/or microsurfacing applications. Work shall also include mobilization, traffic controls, and site restoration.

All equipment, material and workmanship must be in accordance with the Plans, Specifications and other Contract Documents in the Project Manual on file with the City of Harrisonville, Missouri. Copies of plans and specifications can be seen or purchased for a Non-Refundable fee on-line at www.drexeltech.com <http://www.drexeltech.com/> in their eDistribution plan room, additional assistance is available at distribution@drexeltech.com. Information regarding this project can be found in the "Public Jobs" link on the website. Contractors desiring the Contract Documents for use in preparing bids may also obtain a set of such documents from Drexel Technologies; 10840 West 86th Street, Lenexa, KS 66214, telephone number is 913-371-4430.

The City reserves the right to accept or reject any or all bids and to waive any technicalities, irregularities, or informalities therein; and to determine which is the lowest and best bid to accept. Bid may be modified or withdrawn by written request of the bidder received in the office of the City Clerk, prior to the time and date for bid opening. A Bid Bond or certified check on a reputable bank in the amount equal to five (5%) percent of the total amount of the Bid must accompany each Proposal. No Bidder may withdraw his Bid for a period of ninety (90) days after date of opening of Bids.

All wages paid for work under this Contract shall comply with requirements of the Prevailing Wage Law of the State of Missouri, Missouri Public Law 294, Sec. 290.210 through Sec. 290.340, R.S.Mo. 1969, as amended and prevailing wages as established by the U. S. Department of Labor.

Nondiscrimination in Employment: Bidders on this work will be required to comply with the President’s Executive Order No. 11246, Title VI and Section 3 of the 1968 HUD Act as pertaining to Equal Employment Opportunity through Affirmative Action. The requirements for bidders and contractors under this order are explained in the Project Manual.

Tax Exempt Status: All or certain items required for this contract are for the constructing, repairing, or remodeling of facilities for an exempt entity and qualify for exemption from State and local sales and use taxes under R.S.Mo 144.062. The Instruction to Bidders and Regulations of the Contract include tax exemption provisions covering the submission of the application for tax exemption determination by the Bidder awarded the Contract.

Enrollment in Federal Work Authorization Program: Bidders are informed that pursuant to Section 285.530, R.S.Mo, as a condition of the award of any contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services. Successful bidders shall also sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection to the contracted services.

Safety Training: Bidders are informed that the Project is subject to the requirements of Section 292.675, R.S.Mo, which requires all contractors or subcontractors doing work on the Project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty (60) days of the date work on the Project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation.

CITY OF HARRISONVILLE, MISSOURI

ERIC PATTERSON - PUBLIC WORKS DIRECTOR

816-380-8964